THE SINGLE BIGGEST PROBLEM IN COMMUNICATION IS THE ILLUSION THAT IT HAS TAKEN PLACE.” -GEORGE BERNARD SHAW
The first one is physical barriers are such things as inadequate equipment such as outdated computers, phones with poor signals,bad hearing, poor eyesight, background noise, poor lightening, poor impediments, temperatures that are too hot or to cold, tangible items that may interfere with communication efforts.
The second is attitudes. Some times the strong emotions like anger, fear or sadness and attitudes (having to be right all the time, believing oneself to be superior or inferior to others) can taint your objectivity being extremely nervous having a personal agenda or asserting a need to win the argument can make communications less than effective such interfering emotions are also known as emotional noise.
The third one is Language. This may seem like a minor obstacle but even people who speak the same native language can have difficulty understanding each other. If they are from different generations or Different regions of the same country. Slang, professional jargon and regional colloquialisms Can hurt or frustrate communicators with even the best intentions.
The fourth is Physiological health. Ill health, poor eyesight, hearing difficulties and pain are all physiological obstacles to effective communication. The fifth barrier is problems with structure design companies or institutions can have unclear organizational structures making communications difficult. Bad information system lack of supervision and employee training are also to blame for faulty Communications.
The sixth one is cultural noise. People sometimes make assumptions about others based on their cultural background and associated stereotypes. not making eye contact is a sure way of raising doubt in listeners and losing their attention and making them fell suspicious of you not to mention invisible.
The seventh is lack of common experience. It is a great idea to use examples or stories and anecdotes to explain or enhance a point across however if others cannot relate to these examples. Because they do not have the knowledge or shared common experiences this tool will be ineffective.
The eighth is ambiguity and overuse of abstractions leaving things has said or using too many generalizations. Proverbs or sayings can lead to lack of clarity which in turn lends itself to misinterpretation.When you talk, you’re not listening, and you need to listen to the people you’re attempting to persuade.
The ninth is information overload. It takes time to process large quantities of information and too many details can overwhelm and distract the audience from the important topics.When you try too hard to persuade someone, you may seem desperate, and desperation smells like manipulation and turns people off before you can utter your next desperate word.
The tenth one is Jumping to conclusions. Making assumptions before listening to all the facts can be problematic in the least and catastrophic at worst. If you don’t believe in your position, product, service, or whatever you’re trying to sell, they won’t believe in it either.
How to overcome these communication barriers?
checking whether it is a good time and place to communicate with the person. Use of simple and clear words should be emphasized. Use of ambiguous words and jargons should be avoided. Noise is the main communication barrier which must be overcome on priority basis. It is essential to identify the source of noise and then eliminate that source. Listen attentively and carefully. There is a difference between “listening” and “hearing”. Active listening means hearing with proper understanding of the message that is heard. By asking questions the speaker can ensure whether his/her message is understood or not by the receiver in the same terms as intended by the speaker. Avoid giving negative feedback. The contents of the feedback might be negative, but it should be delivered constructively. The managers should properly select the medium of communication. Simple messages should be conveyed orally, like: face to face interaction or meetings.